Society of
Children's Book Writers
and Illustrators

Illustrators’ Day: 2020 Vision

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Date(s) - 03/28/2020
10:00 am - 3:00 pm

Oakhurst Home, Minnetrista Gathering Place
1200 North Minnetrista Parkway - Muncie, Indiana 47303


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Illustrators’ Day: 2020 Vision
What art directors are looking for in 2020, including diversity, and how to include these in your illustrations

Date – 3/28/2019
10:00 am – 3:00 pm

Oakhurst Home, Minnetrista Gathering Place
1200 North Minnetrista Parkway
Muncie, IN 47303

Registration is open!

SCBWI Members: $100
SCBWI Student Members: $75

Non-Members: $150
Student Non-Members: $85

ONLY 25 spots available, so register early!



About Illustrators’ Day:

Our 2020 Illustrators’ Day will be held at the beautiful Oakhurst Home, Minnetrista, Muncie, Indiana. Parking is available where designated in the map above.

Join Art Director extraordinaire Ellice Lee of Philomel Books as she talks about what art directors are looking for in 2020, diversity in the kid lit industry, and how to incorporate it in your illustrations.

We’ll have a presentation in the morning, followed by lunch, which includes the portfolio showcase/viewing and the opportunities to connect with faculty and peers. After lunch, there will be a hands-on intensive for us to flex our creative muscles.

AND!!! Participants will get to submit to Ellice after the event! (see below)



Faculty Bio:

Ellice Lee
 is the Art Director of Philomel Books, an imprint of Penguin Young Readers Group, where she designs fiction and non-fiction picture books, board books and novels. She has worked with award-winning talent including Alexandra Boiger, Rafael Lopez, Loren Long, Le Uyen Pham, Christian Robinson, Kadir Nelson, Ed Young, and Floyd Cooper. Titles she has worked on have appeared on the New York Times best-seller lists (most recently, Just Ask! by Sonia Sotomayor and She Persisted by Chelsea Clinton), featured in New York magazine, TIME magazine and have won Caldecott honors, Coretta Scott King awards, as well as being a finalist for the National Book Award.



Assignment for Afternoon Intensive:
Please complete this assignment beforehand and bring it with you to Illustrators Day.

Illustration prompt: To be honest, I had no idea.”

Instructions: Interpret the above sentence however you like. Sketch your idea/vision out; it does not have to be a finished work of art. In fact it’s best if it isn’t a finished piece since we will be having a dialogue about it, per Ellice’s morning presentation and feedback during the intensive. After feedback, you will make revisions (whether it’s just refining or starting anew),

This mirrors how things are actually done in real life in the publishing world! You will gain experience and insight into the initial stages of collaborating on first sketches of a picture book text with an art director.

Materials: Create your sketch on an 8.5″ x 11″ piece of paper (weight/press up to you) with whatever medium you choose. Bring the same materials with you to the session to continue working on it.

Alternatively, you may draw on, and bring in, your iPad or tablet if that’s what you normally work with. 




We will provide a boxed lunch, catered by Minnestrata, for all attendees. You can choose an option as you register.


Free Portfolio Display:

Illustrators are invited to bring portfolios for display during the lunch hour for viewing by Ellice and other attendees. You may bring along business cards and postcards. No charge.

Portfolio Guidelines:
One (1) permitted
Size: (Measure while open)
Maximum width: 32” max
Maximum height: 12” max
Closed Portfolio: 3” tall max
10 – 15 images suggested
Copies or prints only; no original art
Name: your name and contact information must be in or on your portfolio

Business or Promotional Cards to be placed next to your portfolio
Size: Up to 5”x 7” horizontal or vertical
No card holders permitted



Special Illustration Exhibit Offer:

Available spaces:
30; first come, first served. Maximum of 2 pieces per participant. After you register for the conference, Illustrator Coordinator Teresa Robeson ( will contact you to see if you have art you want to exhibit.

Must be illustration suitable for children’s magazines or books – similar to what is in the illustrator gallery on the SCBWI website. Should not be fine art or adult-themed. Also, no 3-D works. Can be any medium. Can be published art if you choose, but you must own the copyright to the work.

How to submit: 2 options
1) Send digital file(s) works in TIF format, no larger than 24″ x 30″, no later than March 8. Illustrator Coordinator Teresa Robeson will tell you where to email the file when she contacts you. Minnetrista will print and mount to hang unframed, free of charge to you. (Note that Minnetrista has generously offered to give the print to you if it doesn’t sell at the exhibit. See “Pick-up” below.)
2) You may bring in your own physical work(s) which should be no larger than 24″ x 30″. Must be dropped off to Minnetrista by March 16.

Each work should include the following information: artist name, title of work, medium, date created, and price (if for sale).

Commission fee:
If any art is for sale, Minnetrista normally charges a 40% commission. They take payment from the patron through their shop and then send a check to the artist.

Minnetrista will hang the show between March 16-20 and exhibit from March 21 through April 9. 

Exhibiting illustrators must pick up their pieces the week following the close of the show. Any pieces not picked up will be disposed of as we cannot mail them back to you.


Exclusive Submission Opportunity:

Attendees will be able to submit to Ellice Lee after this event! Details will be given to participants on Illustrators Day.


Cancellation Policy & Trouble-Shooting

Due to the small size of the gathering there will be no cancellations or refunds permitted.

* * * * * * *

If you encounter any problems during your registration process for this event, contact Angie Karcher,, or Teresa Robeson,, and we will be happy to assist you.


Are you a member of SCBWI?

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Whether Regional events or the International Conference, all members receive a discount.

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Event Registration

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Ticket Information

Non-member - $150.00

SCBWI member - $100.00

This price is only available for SCBWI members.

Student non-member - $85.00

Student SCBWI member - $75.00

This price is only available for SCBWI members.

Event Extras

Turkey Sandwich

    Veggie Salad Boxed Lunch

      Ham Sandwich

        The SCBWI Anti-Harassment Policy
        To register for an SCBWI event, you are required to acknowledge our Anti-Harassment Policy.
        Scroll to the bottom to read the policy.

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        The Society of Children’s Book Writers and Illustrators (SCBWI) is dedicated to providing a safe and harassment-free environment for all of its members and will take any and all necessary steps to address and prevent harassment at events associated with SCBWI. Harassment under this policy may include verbal comments, written comments, displayed images, or behaviors such as intimidation, stalking, body policing, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention or advances, and bullying or coercion.


        The SCBWI Member Anti-Harassment Policy applies to all situations of harassment or intimidation at any SCBWI Event. An “SCBWI Event” is any event, meeting or activity that is authorized by an SCBWI Regional Manager to be sponsored by, or affiliated with, SCBWI. SCBWI events may include, if properly authorized by an SCBWI Regional Manager, the Annual Summer Conference in Los Angeles, the Annual Winter Conference in New York, regional conferences, meetings and meet-ups. This SCBWI Member Anti-Harassment Policy also applies to “SCBWI On-Line Interactions,” which include communications and content posted on, or directed towards, SCBWI’s Social Media accounts or sent through any of the communication tools available on SCBWI’s website, SCBWI’s Social Media accounts under this policy include the official SCBWI accounts on Facebook, Instagram, Twitter, Pinterest, Tumblr and LinkedIn.



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        All participants in SCBWI Events and SCBWI On-Line Interactions, including faculty, staff, and attendees, are required to comply with the following anti-harassment code of conduct. The SCBWI Anti-Harassment Policy prohibits harassment, including but not limited to the following behaviors:

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        Reporting Procedures

        Any person who believes there has been a violation of the SCBWI Anti-Harassment Policy can report the offense in one or all of the following ways:

        • Certain SCBWI Events, including the Annual Summer Conference in Los Angeles and the Annual Winter Conference in New York, will designate one or more Safety Team Members who will be available during the conference to provide a safe space for members to report an incident. The Safety Team Member will report directly to the conference director or regional advisor in charge.
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        SCBWI will investigate all complaints subject to the SCBWI Anti-Harassment Policy. If the policy applies, SCBWI will investigate the matter and take whatever action is necessary and appropriate to prevent a recurrence and protect the environment at SCWBI Events. If a complaint is made anonymously, please note that SCBWI will not be able to follow up on an anonymous report with the complainant directly, as SCBWI will not have contact information for the anonymous complainant. Moreover, anonymous complaints may hinder SCBWI’s ability to investigate the complaint.  SCBWI will take steps to protect the confidentiality of the complaint, to the extent possible.  However, complete confidentiality may not be possible in all circumstances.  SCBWI will make every attempt to respond to a named complainant in a timely fashion.

        If appropriate, SCBWI may report the incident to local authorities.



        The SCBWI Anti-Harassment Policy prohibits retaliation against a member of the SCBWI community for reporting harassment, intimidation or discrimination, or for participating in an investigation relating to any complaint made under this policy. The sanctions for retaliation are the same sanctions available to address any other violation of the SCBWI Anti-Harassment Policy.



        SCBWI takes all allegations of harassment seriously. Complaints will be investigated by SCWBI if they fall within the scope of SCWBI’s Anti-Harassment Policy. Depending on the results of the investigation, SCWBI will determine whether a sanction is appropriate.


        Sanctions for faculty, speakers, staff or board members may include any of the following:


        • warning the party involved that the particular behavior is inappropriate and must be ceased;
        • immediate removal from a particular event;
        • denial of access to SCBWI spaces and venues on a temporary or permanent basis;
        • withholding of a contracted honorarium;
        • prohibition from future speaking engagements;
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        • removal from the Board of Advisors or Board of Directors, when appropriate.


        Sanctions for attendees, members, and guests can include any of the following:

        • warning the party involved that specified behavior is inappropriate and must be ceased;
        • immediate removal from a particular event, without refund;
        • denial of access to SCBWI spaces and venues on a permanent or temporary basis;
        • termination of SCBWI membership, without refund; and/or
        • prohibition of future SCBWI membership.


        If the conduct at issue involves one of SCBWI’s employees, SCBWI will handle utilize whatever corrective action is appropriate based on the result of the investigation and subject to SCBWI employment policies and practices.



        SCBWI will make every reasonable effort to conduct all investigations into allegations of harassment, intimidation, or discrimination in a manner that will protect the confidentiality of all parties and witnesses. Notwithstanding the above, confidentiality is not absolute, and those with a legitimate business reason to know and be informed of the allegations will be so informed. Parties to the complaint should treat the matter under investigation with discretion and respect the reputation of all parties involved.



        If you wish to file a complaint or an anonymous complaint, CLICK HERE to access the Anti-harassment Report Form.


        If you have questions regarding this policy, you may send an email to Please include the words "anti-harassment policy" in the subject line.

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