Society of
Children's Book Writers
and Illustrators

2019 Autumn Frost Retreat

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Date(s) - 11/08/2019 - 11/13/2019
2:00 pm - 3:00 pm

Abe Martin Lodge, Brown County State Park
P.O. Box 547 - Nashville, Indiana 47448


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November 8-11, 2019

Autumn Frost Retreat

Brown County State Park, Abe Martin Lodge,

Nashville, Indiana

P.O. Box 547

Nashville, IN 47448


Registration is Open!!


Scroll to the bottom of page to register!



Click HERE for the interesting history of the Abe Martin Inn.


Autumn Frost Retreat Registration Information

Our 2019 Indiana Autumn Frost Retreat will be held on November 8-11th at the Abe Martin Lodge in Brown County State Park.

We have a fabulous faculty lined up to help you improve your writing and illustrating projects. We are offering a welcome keynote on Friday with Editor Mary-Kate Gaudet from Little Brown Books for Young Readers, faculty round-table chats and a wine and cheese mingle.

Saturday morning begins with a keynote with Author/Illustrator Pat Cummings, 8 repeating morning and afternoon breakout sessions, manuscript and portfolio critiques, a PAL book signing, a portfolio showcase, BBQ dinner on the back patio and s’mores and storytelling with the amazing storyteller, Mary Jo Huff.

Sunday begins with brunch, a faculty book signing, a Q and A panel with faculty, Agent/Editor Speed Dating, a variety of afternoon socials and more creative time.

Monday is packed full of a variety of optional 2 ½ hour morning and afternoon intensives.

Follow the links below for more information about the weekend schedule. All of your selections (registration fee/food/critiques/intensive choices) will happen when you register.

In the meantime, soak up all the retreat info! We encourage you to have your selections planned in advance of registration. Critique slots go quickly, as will intensives, which have a limited number of participants. Register early for your best options.

We are SO excited about this year’s retreat and look forward to seeing you in November!

Angie, Diane and Teresa


Address: 1450 State Rd 46 W, Nashville, IN 47448

Phone: (812) 988-4418

The retreat will be held at the Abe Martin Lodge at Brown County State Park. The discounted group rate is $99.99 per night, plus taxes/fees. Call 1-812-988-4418 to make reservations, and mention that you are with ”SCBWI” to get the discounted rate. Reserve your room early as rooms fill quickly.

Our SCBWI Group discount Code is: 1107CA.    

In order to receive the discount attendees will need to CALL the Abe Martin Lodge Central Reservations System.   The number is 1-877-563-4371, press option #1, press option#1 again and then give the reservationist the Group Code.  The Discount will NOT work online.  The SCBWI room block is reserved for the dates of 11/7 through 11/13 in case attendees want to stay and work or rest at the lodge or in a rustic cabin.

You will book your lodging on your own, completely separate of the retreat registration.

Discounted Rates:

$99.99/night 2 person Queen

$189.99/night for a group cabin – You will need to plan your group in advance of booking

If you have any difficulties, ask for Kathy Kemerly.

For more information, you can visit their website:

LINKS to conference details:
 •  Faculty

 •  Schedules, Breakout Sessions and Intensives

 •  Critiques

 •  Portfolio Showcase

 •  PAL Book Store and PAL Book Signing



Intensives will be held on Monday, November 11th from 9:00 am to 11:30 pm and 1:00 pm to 3:30 pm. We know that everyone can’t stay through Monday so they are optional, and there is a $65.00 fee for each intensive, to participate.


SCBWI Members: Early Bird $225 (through September 27th), then regular retreat rate of $255 goes into effect. (September 28th – October 25th)

Non-Members: Early Bird $255 (through September 27th), then regular retreat rate of $275 goes into effect. (September 28th – October 25th)

SCBWI Student Members receive an automatic 10% discount (You must be a confirmed student member with SCBWI)

Student Non-Members Early Bird $225

Student Non-Members Regular Tuition $255

Monday intensives are an additional $65 per intensive.

Critiques (Manuscript Face-to-face $65, Manuscript Written-only $65, Portfolio Face-to-Face and Remote $65, Impromptu Face-to-Face $25 cash paid that day)




09/27/19                               Early Bird registration ends
10/07/19                               Deadline for manuscript and remote portfolio critique submissions
09/28/19                               Regular priced registration begins
11/01/19                                 Last call for retreat volunteers
10/25/19                                Registration closes at midnight CST

11/8/19 – 11/10/19               Main retreat sessions

11/11/19                                  Morning and Afternoon Intensives (Optional)


Illustrators, PLEASE BRING 8 postcards (no smaller than a 4×6, no larger than a 5×7) with an illustration and your name on the front (back is optional but a great way to show additional artwork) Put a rubber band around them and drop off at registration.

These will be placed in the gift packages that our editor and agents receive and will be mailed to our remote art directors. These packets will highlight the work of the illustrators in our region. If you would like your postcard to be included, please follow the guidelines above.

Please email Illustrator Coordinator Teresa Robeson with questions.

We need volunteers to keep the retreat running smoothly. These include such things as helping with registration, being a breakout room host, introducing faculty, helping with book signings, leading a morning hike, running the Open Mic event, timing critiques, transporting faculty to and from the Indianapolis Airport, or assisting with any additional needs that may arise as plans are finalized. If you will be registering for the retreat and would like to volunteer, please contact our Volunteer Coordinator Juliana Savia-Clayton at  The more volunteers we have, the more we can offer at events!

Job descriptions and details of the assignments will be sent to volunteers prior to the conference.




Please consider donating a gently-used or new book(s) to the Book Basket for children ages birth – 18. These will be donated to under-served Indiana children. All genres are welcomed. Drop off the book(s) at the conference registration table by 11 am Saturday. We greatly appreciate your contributions!

Diane, Angie and Teresa at the 2019 LA SCBWI Woodstock Costume Gala



Saturday night we will have a costume contest! Dress like your favorite character from a book written or illustrated by an Indiana author or illustrator. Be creative! There will be prizes for the most clever costumes. Please consider bringing the book with you to donate to the Hoosier Book Basket. Let’s have some fun and bring recognition to some great Indiana authors and illustrators!


The conference registration includes a wine and cheese appetizer mingle (cash bar) on Friday, a buffet BQ on Saturday and a brunch buffet on Sunday. During online registration, you will choose your boxed lunch option. There will be vegetarian ad gluten-free options available. There is a restaurant in the lodge for meals on your own.


Due to the pre-planning and expenses paid in advance, based on numbers of attendees, no refund requests are accepted.

Contact the Abe Martin Lodge for cancellation and refund details for your lodge reservations. SCBWI Indiana has no control over attendees’ hotel reservations.


Attire is casual to business casual. Room temperatures vary so please plan accordingly.

SCBWI Indiana is not responsible for lost, late or missing items.

Audio taping, videotaping, and/or transmitting any part of this conference is prohibited. The presentations and handouts are copyrighted and may not be reprinted, blogged, tweeted, or reproduced in any way without written permission of the copyright holder. You may share your thoughts about the conference and some brief quotes, but please respect our speakers and the copyright law by not giving away detailed notes. Thank you for your professionalism.

Photos of faculty and attendees may appear on our website. If you have any concerns or question, contact Angie Karcher, Regional Advisor

All information listed is subject to change without notice.

 Diane, Angie and Teresa 

For conference and registration questions:

Angie Karcher, Regional Advisor

Diane Bradley-Kantor, Assistant Regional Advisor

Teresa Robeson, Illustrator Coordinator



Before you start registering, have the following handy:

First of all, you MUST be logged into your SCBWI account to register as a member.

  • Your choice for intensives on Monday (if you choose to participate)
  • Your choice for the boxed lunch on Monday (if you attend 2 intensives lunch is free) Please ONLY choose 1 morning and 1 afternoon intensive and 1 boxed lunch.
  • Your choice(s) for critiques (have a second and third choice ready, as slots fill quickly)