SCBWI

Society of
Children's Book Writers
and Illustrators

2019 Autumn Frost Retreat

Loading Map....

Date/Time
Date(s) - 11/08/2019 - 11/11/2019
2:00 pm - 3:00 pm

Location
Abe Martin Lodge, Brown County State Park
P.O. Box 547 - Nashville, Indiana 47448

Category(ies)

No Categories


 

November 8-11, 2019

Autumn Frost Retreat

Brown County State Park, Abe Martin Lodge,

Nashville, Indiana

P.O. Box 547

Nashville, IN 47448

 

Registration is Open!!

 

Scroll to the bottom of page to register!

 

 

Click HERE for the interesting history of the Abe Martin Inn.

 

Autumn Frost Retreat Registration Information

Our 2019 Indiana Autumn Frost Retreat will be held on November 8-11th at the Abe Martin Lodge in Brown County State Park.

We have a fabulous faculty lined up to help you improve your writing and illustrating projects. We are offering a welcome keynote on Friday with Editor Mary-Kate Gaudet from Little Brown Books for Young Readers, faculty round-table chats and a wine and cheese mingle.

Saturday morning begins with a keynote with Author/Illustrator Pat Cummings, 8 repeating morning and afternoon breakout sessions, manuscript and portfolio critiques, a PAL book signing, a portfolio showcase, BBQ dinner on the back patio and s’mores and storytelling with the amazing storyteller, Mary Jo Huff.

Sunday begins with brunch, a faculty book signing, a Q and A panel with faculty, Agent/Editor Speed Dating, a variety of afternoon socials and more creative time.

Monday is packed full of a variety of optional 2 ½ hour morning and afternoon intensives.

Follow the links below for more information about the weekend schedule. All of your selections (registration fee/food/critiques/intensive choices) will happen when you register.

In the meantime, soak up all the retreat info! We encourage you to have your selections planned in advance of registration. Critique slots go quickly, as will intensives, which have a limited number of participants. Register early for your best options.

We are SO excited about this year’s retreat and look forward to seeing you in November!

Angie, Diane and Teresa

ABE MARTIN LODGE

Address: 1450 State Rd 46 W, Nashville, IN 47448

Phone: (812) 988-4418

The retreat will be held at the Abe Martin Lodge at Brown County State Park. The discounted group rate is $99.99 per night, plus taxes/fees. Call 1-812-988-4418 to make reservations, and mention that you are with ”SCBWI” to get the discounted rate. Reserve your room early as rooms fill quickly.

Our SCBWI Group discount Code is: 1107CA.    

In order to receive the discount attendees will need to CALL the Abe Martin Lodge Central Reservations System.   The number is 1-877-563-4371, press option #1, press option#1 again and then give the reservationist the Group Code.  The Discount will NOT work online.  The SCBWI room block is reserved for the dates of 11/7 through 11/13 in case attendees want to stay and work or rest at the lodge or in a rustic cabin.

You will book your lodging on your own, completely separate of the retreat registration.

Discounted Rates:

$99.99/night 2 person Queen

$189.99/night for a group cabin – You will need to plan your group in advance of booking

If you have any difficulties, ask for Kathy Kemerly.

For more information, you can visit their website: https://www.in.gov/dnr/parklake/inns/abe/

LINKS to conference details:
 •  Faculty

 •  Schedules, Breakout Sessions and Intensives

 •  Critiques

 •  Portfolio Showcase

 •  PAL Book Store and PAL Book Signing

 

INTENSIVES

Intensives will be held on Monday, November 11th from 9:00 am to 11:30 pm and 1:00 pm to 3:30 pm. We know that everyone can’t stay through Monday so they are optional, and there is a $65.00 fee for each intensive, to participate.

RETREAT AND INTENSIVE RATES

SCBWI Members: Early Bird $225 (through September 27th), then regular retreat rate of $255 goes into effect. (September 28th – November 1st)

Non-Members: Early Bird $255 (through September 27th), then regular retreat rate of $275 goes into effect. (September 28th – November 1st)

SCBWI Student Members receive an automatic 10% discount (You must be a confirmed student member with SCBWI)

Student Non-Members Early Bird $225

Student Non-Members Regular Tuition $255

Monday intensives are an additional $65 per intensive.

Critiques (Manuscript Face-to-face $65, Manuscript Written-only $65, Portfolio Face-to-Face and Remote $65, Impromptu Face-to-Face $25 cash paid that day)

 

 

IMPORTANT RETREAT DATES

09/27/19                               Early Bird registration ends
09/27/19                               Deadline for manuscript/illustration critique submissions
09/28/19                               Regular priced registration begins
11/01/19                                 Last call for retreat volunteers
11/01/19                                 Registration closes at midnight CST

11/8/19 – 11/10/19               Main retreat sessions

11/11/19                                  Morning and Afternoon Intensives (Optional)

 

POSTCARD PACKS
Illustrators, PLEASE BRING 8 postcards (no smaller then a 4×6, no larger then a 5×7) with an illustration and your name on the front (back is optional but a great way to show additional artwork) Put a rubber band around them and drop off at registration.

These will be placed in the gift packages that our editor and agents receive and will be mailed to our remote art directors. These packets will highlight the work of the illustrators in our region. If you would like your postcard to be included, please follow the guidelines below.

Please email Illustrator Coordinator Teresa Robeson Indiana-ic@scbwi.org with questions.

VOLUNTEERS
We need volunteers to keep the retreat running smoothly. These include such things as helping with registration, being a breakout room host, introducing faculty, helping with book signings, leading a morning hike, running the Open Mic event, timing critiques, transporting faculty to and from the Indianapolis Airport, or assisting with any additional needs that may arise as plans are finalized. If you will be registering for the retreat and would like to volunteer, please contact our Volunteer Coordinator Juliana Savia-Clayton at Juliana.s.clayton@gmail.com  The more volunteers we have, the more we can offer at events!

Job descriptions and details of the assignments will be sent to volunteers prior to the conference.

 

 

HOOSIER BOOK BASKET

Please consider donating a gently-used or new book(s) to the Book Basket for children ages birth – 18. These will be donated to under-served Indiana children. All genres are welcomed. Drop off the book(s) at the conference registration table by 11 am Saturday. We greatly appreciate your contributions!

Diane, Angie and Teresa at the 2019 LA SCBWI Woodstock Costume Gala

 

COSTUME CONTEST

Saturday night we will have a costume contest! Dress like your favorite character from a book written or illustrated by an Indiana author or illustrator. Be creative! There will be prizes for the most clever costumes. Please consider bringing the book with you to donate to the Hoosier Book Basket. Let’s have some fun and bring recognition to some great Indiana authors and illustrators!

 

CONFERENCE MEALS 
The conference registration includes a wine and cheese appetizer mingle (cash bar) on Friday, a buffet BQ on Saturday and a brunch buffet on Sunday. During online registration, you will choose your boxed lunch option. There will be vegetarian ad gluten-free options available. There is a restaurant in the lodge for meals on your own.

 

CANCELLATION AND REFUND POLICY
Due to the pre-planning and expenses paid in advance, based on numbers of attendees, no refund requests are accepted.

Contact the Abe Martin Lodge for cancellation and refund details for your lodge reservations. SCBWI Indiana has no control over attendees’ hotel reservations.

 

MISCELLANEOUS
Attire is casual to business casual. Room temperatures vary so please plan accordingly.

SCBWI Indiana is not responsible for lost, late or missing items.

Audio taping, videotaping, and/or transmitting any part of this conference is prohibited. The presentations and handouts are copyrighted and may not be reprinted, blogged, tweeted, or reproduced in any way without written permission of the copyright holder. You may share your thoughts about the conference and some brief quotes, but please respect our speakers and the copyright law by not giving away detailed notes. Thank you for your professionalism.

Photos of faculty and attendees may appear on our website. If you have any concerns or question, contact Angie Karcher, Regional Advisor Indiana-ra@scbwi.org

All information listed is subject to change without notice.

 Diane, Angie and Teresa 

CONTACT
For conference and registration questions:

Angie Karcher, Regional Advisor Indiana-ra@scbwi.org

Diane Bradley-Kantor, Assistant Regional Advisor Indiana-ara@scbwi.org

Teresa Robeson, Illustrator Coordinator Indiana-ic@scbwi.org

 

 

Before you start registering, have the following handy:

First of all, you MUST be logged into your SCBWI account to register as a member.

  • Your choice for intensives on Monday (if you choose to participate)
  • Your choice for the boxed lunch on Monday (if you attend 2 intensives lunch is free) Please ONLY choose 1 morning and 1 afternoon intensive and 1 boxed lunch.
  • Your choice(s) for critiques (have a second and third choice ready, as slots fill quickly)

Bookings

Are you a member of SCBWI?


Did you know that SCBWI members always receive a discount on events?

Whether Regional events or the International Conference, all members receive a discount.

Are you a member of SCBWI?  

If so, please log in before continuing with your event registration.

If not, please consider becoming a member.  Click here to learn about membership benefits.

Thank you,
SCBWI

Event Registration

General Information Required Fields*

Ticket Information

NON-MEMBER EARLY BIRD TUITION - $255.00


SCBWI MEMBER EARLY BIRD TUITION - $225.00

This price is only available for SCBWI members.


STUDENT NON-MEMBER EARLY BIRD TUITION - $225.00


Event Extras

Manuscript Critiques - Face-to-Face

            Manuscript Critiques - Written Only

                      Portfolio Critique Face-to-Face

                        Portfolio Critique - Remote at Retreat with Art Director

                            Monday Morning Intensive (Optional)

                                      Monday Afternoon Intensive (Optional)

                                                Monday Boxed Lunch - Free with purchase of 2 Intensives

                                                      The SCBWI Anti-Harassment Policy
                                                      To register for an SCBWI event, you are required to acknowledge our Anti-Harassment Policy.
                                                      Scroll to the bottom to read the policy.

                                                      You will then be able to click the checkbox indicating that you have read our policy.

                                                       

                                                      The Society of Children’s Book Writers and Illustrators (SCBWI) is dedicated to providing a safe and harassment-free environment for all of its members and will take any and all necessary steps to address and prevent harassment at events associated with SCBWI. Harassment under this policy may include verbal comments, written comments, displayed images, or behaviors such as intimidation, stalking, body policing, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention or advances, and bullying or coercion.

                                                       

                                                      The SCBWI Member Anti-Harassment Policy applies to all situations of harassment or intimidation at any SCBWI Event. An “SCBWI Event” is any event, meeting or activity that is authorized by an SCBWI Regional Manager to be sponsored by, or affiliated with, SCBWI. SCBWI events may include, if properly authorized by an SCBWI Regional Manager, the Annual Summer Conference in Los Angeles, the Annual Winter Conference in New York, regional conferences, meetings and meet-ups. This SCBWI Member Anti-Harassment Policy also applies to “SCBWI On-Line Interactions,” which include communications and content posted on, or directed towards, SCBWI’s Social Media accounts or sent through any of the communication tools available on SCBWI’s website, www.scbwi.org. SCBWI’s Social Media accounts under this policy include the official SCBWI accounts on Facebook, Instagram, Twitter, Pinterest, Tumblr and LinkedIn.

                                                       

                                                       

                                                      Code of Conduct

                                                      All participants in SCBWI Events and SCBWI On-Line Interactions, including faculty, staff, and attendees, are required to comply with the following anti-harassment code of conduct. The SCBWI Anti-Harassment Policy prohibits harassment, including but not limited to the following behaviors:

                                                      • intimidation, stalking, or following.
                                                      • Sustained disruption of talks or other events.
                                                      • Inappropriate physical contact.
                                                      • Unwelcome sexual attention.
                                                      • Abusive verbal comments.
                                                      • Quid pro quo– sexual harassment that occurs when one in an authority position requests sex or a sexual relationship in exchange for professional consideration or favors.
                                                      • Harassment does not include respectful disagreement or reasonable and respectful critique made in good faith. SCBWI continues to welcome and appreciate presentation of appropriate controversial ideas, free speech, and creative artistic expression. SCBWI encourages members to hold one another accountable to the Code of Conduct as stated in this part of the Policy and to take the perspectives of others seriously when a disagreement arises.

                                                       

                                                      Reporting Procedures

                                                      Any person who believes there has been a violation of the SCBWI Anti-Harassment Policy can report the offense in one or all of the following ways:

                                                      • Certain SCBWI Events, including the Annual Summer Conference in Los Angeles and the Annual Winter Conference in New York, will designate one or more Safety Team Members who will be available during the conference to provide a safe space for members to report an incident. The Safety Team Member will report directly to the conference director or regional advisor in charge.
                                                      • A complainant may submit a complaint under this policy to the Director of Community Marketing and Engagement, the Director of Illustration and Artist Programs and/or your Regional Manager.
                                                      • SCBWI has a dedicated email address for reporting any potential incident of harassment under this policy. Anyone who chooses to report an incident can find the Anti-Harassment Report Form on the SCBWI website (About > Anti-Harassment) or use the following link: https://www.scbwi.org/anti-harassment-report-form/. Reports should include the substance of the complaint, date, and whenever possible, a list of witnesses or a reference to the relevant URLs, if the offense occurred through an SCWBI On-Line Interaction.

                                                       

                                                      SCBWI will investigate all complaints subject to the SCBWI Anti-Harassment Policy. If the policy applies, SCBWI will investigate the matter and take whatever action is necessary and appropriate to prevent a recurrence and protect the environment at SCWBI Events. If a complaint is made anonymously, please note that SCBWI will not be able to follow up on an anonymous report with the complainant directly, as SCBWI will not have contact information for the anonymous complainant. Moreover, anonymous complaints may hinder SCBWI’s ability to investigate the complaint.  SCBWI will take steps to protect the confidentiality of the complaint, to the extent possible.  However, complete confidentiality may not be possible in all circumstances.  SCBWI will make every attempt to respond to a named complainant in a timely fashion.

                                                      If appropriate, SCBWI may report the incident to local authorities.

                                                       

                                                      Non-Retaliation

                                                      The SCBWI Anti-Harassment Policy prohibits retaliation against a member of the SCBWI community for reporting harassment, intimidation or discrimination, or for participating in an investigation relating to any complaint made under this policy. The sanctions for retaliation are the same sanctions available to address any other violation of the SCBWI Anti-Harassment Policy.

                                                       

                                                      Sanctions

                                                      SCBWI takes all allegations of harassment seriously. Complaints will be investigated by SCWBI if they fall within the scope of SCWBI’s Anti-Harassment Policy. Depending on the results of the investigation, SCWBI will determine whether a sanction is appropriate.

                                                       

                                                      Sanctions for faculty, speakers, staff or board members may include any of the following:

                                                       

                                                      • warning the party involved that the particular behavior is inappropriate and must be ceased;
                                                      • immediate removal from a particular event;
                                                      • denial of access to SCBWI spaces and venues on a temporary or permanent basis;
                                                      • withholding of a contracted honorarium;
                                                      • prohibition from future speaking engagements;
                                                      • prohibition from future faculty appointments;
                                                      • expulsion from SCBWI; and/or
                                                      • removal from the Board of Advisors or Board of Directors, when appropriate.

                                                       

                                                      Sanctions for attendees, members, and guests can include any of the following:

                                                      • warning the party involved that specified behavior is inappropriate and must be ceased;
                                                      • immediate removal from a particular event, without refund;
                                                      • denial of access to SCBWI spaces and venues on a permanent or temporary basis;
                                                      • termination of SCBWI membership, without refund; and/or
                                                      • prohibition of future SCBWI membership.

                                                       

                                                      If the conduct at issue involves one of SCBWI’s employees, SCBWI will handle utilize whatever corrective action is appropriate based on the result of the investigation and subject to SCBWI employment policies and practices.

                                                       

                                                      Confidentiality

                                                      SCBWI will make every reasonable effort to conduct all investigations into allegations of harassment, intimidation, or discrimination in a manner that will protect the confidentiality of all parties and witnesses. Notwithstanding the above, confidentiality is not absolute, and those with a legitimate business reason to know and be informed of the allegations will be so informed. Parties to the complaint should treat the matter under investigation with discretion and respect the reputation of all parties involved.

                                                       

                                                         

                                                      If you wish to file a complaint or an anonymous complaint, CLICK HERE to access the Anti-harassment Report Form.

                                                       

                                                      If you have questions regarding this policy, you may send an email to info@scbwi.org. Please include the words "anti-harassment policy" in the subject line.

                                                      I have read and accepted the SCBWI Anti-Harassment policy.